If you are trying to save time, money and headaches, cloud-based software and hosting is the better solution for you and your business. Cloud based software is easy to use, you can pay for only what you need, and upgrades are up-to-date and seamless.
QuickBooks is an accounting software package developed and marketed by Intuit. Quickbooks products are geared mainly toward small and medium-sized businesses and offer on-premise accounting applications as well as cloud based versions that accept business payments, manage and pay bills, and payroll functions. The software’s features include marketing tools, merchant services, product and supplies, training solutions. Each solution is developed according to different industries and their needs.
As an Accountant or an Accounting Firm, you can secure, standardize and manage all your Client’s company files and also provide secure access to specific users.
As a Small Business Owner, you can easily and securely virtualize your Quickbooks accounting process allowing it to be accessed remotely by your Bookkeeper and/or Accountant through a simple to use remote desktop interface that allows you to view, sync and even share files.
QuickBooks Online comes with the same features of the desktop product with 4 key advantages – it’s always on, it’s anywhere you need it, it scales with your business, and it’s got new features every month. Your data is secured with the same encryption technology used by the world’s top banking institutions. With QuickBooks Online, no more backups are required. Intuit replicates the data in servers to ensure sustainability for your business. Access QuickBooks Online on any Internet-connected computer, mobile phone or tablet, and it doesn’t matter where you are or what operating system you’re using. It syncs data automatically across your computer, iPad, iPhone, or Android.
As pcmag.com reports “The cloud-based accounting application has incorporated dozens of finance-reporting and billing changes over the last year, as well adding as Starbucks Mode, a welcome new privacy setting that hides sensitive information from those who might glance at your device’s screen when you’re working in public. QuickBooks Online Plus is our Editors’ Choice for cloud-based accounting services.” (http://www.pcmag.com/article2/0,2817,2484096,00.asp)
You can give access to your employees and accountant while maintaining your control over what information they can view and modify. Intuit maintains the software and automatically install the updates, so you’ll always be using the most up-to-date version of QuickBooks Online – no downloads required.
QuickBooks allows you to schedule routine jobs that take all your company data and emails it to you. It takes only minutes to get started and everything is automatically customised for your specific type of business. Elegantly designed dashboards and feeds instantly show you the health of your business and your next action steps. You can create custom invoices in minutes. Add your company logo, choose your own font, and add a background image and custom fields.
As businessnewsdaily.com reports “After much research and analysis of accounting software, we recommend Intuit QuickBooks Online as the best overall accounting software for all types of small businesses.”( http://www.businessnewsdaily.com/7544-best-accounting-software-small-business.html)
The Intuit Hosting Program
The Intuit Hosting Program allows end-users to have their licensed copies of QuickBooks desktop software installed on servers in an authorized remote hosting facility, and then access that software over the Internet on a virtual desktop via a secure connection and a web browser.
Intuit has created a special program to authorize certain hosting companies to deliver authorized application hosting and management services to their customers who have purchased valid QuickBooks licenses for each product accessed and each user.
Remotely access supported desktop versions of QuickBooks with just a web browser. Connect with multiple office locations. Easily update your data file when you’re on the road. Protect your business with automated backup, password-protected connections, off-site storage helps prevent data loss, save money without onsite server costs and lower PC IT costs, save time—hosting providers maintain the network for you, fewer technology headaches with fewer desktop application updates
Intuit Authorized Hosting Program benefits for small business customers
Easy and compliant software license management. Customers can bring their existing QuickBooks licenses to an Authorized Host. The Authorized hosting program also enables a customer to lease QuickBooks licenses on a month-to-month basis. Only Intuit Authorized Commercial Hosts can issue new Intuit license codes for deployment in a hosted environment. Easy upgrades. Authorized Hosts gain early access to new software releases so they can be ready to deploy once a customer decides to upgrade their QuickBooks version. Access to Intuit technical support.
As mbtmag.com reviews “QuickBooks hosting services ensure that the software and hardware is managed, backed up and always available via the Internet. QuickBooks cloud hosting is a convenient, cost-effective solution for accountants and accounting firms that want to work, collaborate and grow.”(http://www.mbtmag.com/articles/2014/07/hosting-quickbooks-it-all-adds-manufacturers-%E2%80%94-and-their-accounting-firms)
Commercial Hosting Program
Authorized Commercial Hosts are independent professional data centers and remote hosting companies who provide legally-authorized application hosting services to QuickBooks end users – including accountants, bookkeepers, small businesses and other entities that wish to access and use their licensed QuickBooks desktop software via a remote hosting facility.
Commercial Hosts have the ability to host existing licensed copies of QuickBooks software AND to provide subscription services for new QuickBooks licenses, procured directly from Intuit, on a monthly rental basis (via a subscription licensing plan).
Commercial Hosting Program Participant benefits include:
Ability to host existing licensed copies of QuickBooks software for end users. Ability to provide subscription services for new QuickBooks licenses, procured directly from Intuit, on a monthly rental basis (Subscription Plan). Ability to make limited use of an “Intuit Authorized Commercial Host” logo on the host’s website and in Intuit-approved collateral materials. Limited technical support from Intuit to the Commercial Host participant for its own QuickBooks-related questions. Volume license discounts.
Authorized commercial hosts can host the following products:
QuickBooks Pro, QuickBooks Premier, QuickBooks Accountant Edition, QuickBooks Enterpise Solutions, QuickBooks Point of Sale.
Standard Hosting Program
Authorized Standard Hosts are independent professional data centers and remote hosting companies who provide legally-authorized application hosting services to QuickBooks end users– including accountants, bookkeepers, small businesses and other entities that wish to access and use their licensed QuickBooks desktop software via a remote hosting facility.
Standard Hosts have the ability to host existing licensed copies of QuickBooks software only. No monthly subscription licensing is available.
Standard Hosting Program benefits include:
Ability to host existing licensed copies of QuickBooks software for end users. Ability to make limited use of an “Intuit Authorized Standard Host” logo on the host’s website and in Intuit-approved collateral materials. Limited technical support from Intuit to the Standard Host participant for its own QuickBooks-related questions. Volume license discounts.
Evaluation Criteria and Process
Business priorities and integrity. Infrastructure to support robust application hosting for small business customers, including ability to provide each user with his/her own dedicated, registered, valid application/seat license in a hosted environment. Ability to prevent concurrent use of an individual user’s account/access to applications by other users. Ability to ensure users access only those software-connected services for which such users have a valid subscription with the software/service provider. Support and customer service capabilities. Security and reliability, uptime and related procedures. Financial stability. Management team.
Have a SSAE 16 Certified Tier 1 data center, physically located in the United States. Enter into a commercial hosting agreement with Intuit. Pay the required initiation, monthly, and annual renewal fees, and submit basic monthly reporting corresponding to the monthly fees paid and numbers of licenses and users hosted. Require all customers who are QuickBooks users to enter into a separate services agreement with host directly (which governs those customers’ use of the hosting services, and which contains specific, required terms and conditions related to their use of QuickBooks software). Provide all QuickBooks users with ready access to their own individual QuickBooks license information. Provide each QuickBooks user access to only those versions and version-years of QuickBooks for which he/she supplies you with license information.
Every small business that wants to survive or grow, must embrace the cloud-based world. Moving virtually all your company’s critical business functions to Internet-based software: payroll, email, document storage, customer relation management and have your accounting system hosted remotely you can save time, money and, definitely, headaches. This is where QuickBooks and QuickBooks server hosting can help you. It’s a safe and secure solution, easy to use and easy to access!